You need to acquire certain skills and techniques in order to manage time to accomplish your goals and projects. It is obvious that you can’t change your habits from night to day, but following the tips in our quick guide can make things way easier to you. So, follow up with the steps…
Set and define your goals –
What is your definition of success? What do you want in life to be happy? Get to know yourself and give sound decisions as for your goals. If you want to learn how to play cello, make sure that it is really something that will make you happy, as well as that you have enough patience, time and talent. Your mom might urging you to attend college but maybe your calling is for trade… you should know. From the most important decisions of your life (such as choosing your profession) to minor ones (loosing weight) first and for most you should set and define your goals at the begining and make sure that it is what you want to do and what you can and should do.
Determine the tasks –
Make a list of tasks to be completed to achieve your goals. It will serve as an alternative or supplement to memory. These could be grocery lists or project management lists. In either case, first get acquintance with all steps, parts and requirements of achieving your particular goal and determine the correct tasks. Going for shopping, you should know the full list of ingredients of your recipe, for a modern dance program audition; likewise, name the sort of classes you should attend, the techniques you should master even the people you should meet.
The traditionally, you write these on a piece of paper. Now, a great deal of digital equivalents are available, such as PIM (Personal information management) applications and most PDAs. There are also several free web-based task list applications. It would be wise you check some of these.
Pick the priorities –
Most of your lists won’t be a simple as a grocery list. They are often much more complex and multi-layered. In order not to get disoriented and feel desperate, you should pick your priorities and organize your tasks accordingly.
There are numerous techniques to organize your priorities.
- ABC
- PARETO
- FIT
- POSEC
- EISENHOWER
ABC analysis is the most frequently used technique in business management. It is basically the categorization of the whole body of data into groups, marked as A, B, and C:
A – Tasks that are most urgent and important. (~today)
B – Tasks that are important but not urgent. (~this week)
C – Tasks that are neither urgent nor important. (~this month)
You may then rank each intra-group items according to priority and start with A1.
Allocation of time & Scheduling –
We’ve said start with A1. But, do start. Once your priorities are determined and your list is ranked, allocate a certain time for each task and schedule it. You may prefer allocating the longest time period for the hardest tasks and do it before everything else. Getting something done within your planned time, will make you feel easy and relieved.
Monitoring –
Working on a certain project or on a specific goal, you should monitor how well you perform on time management periodically. Getting to know doing what brings one success is hard, you should check on yourself time to time. Maybe you are most productive in the morning. Or maybe you speed up in time. Maybe it is hard for you to start, and some rewards are needed. You will figure out.
Time out –
Breaks and time outs are just as important as the time you allocate for your work. Allocate time for breaks wisely. If it was an extraordinarily unproductive day, or you need a very urgent task to do, it is not the correct time to go for a movie. But otherwise, try to relax, and enjoy your breaks, knowing that you deserved through a well done time management. Good job!
Tags: Development in Your Career, how to manage you time, successful time management, time management